A board portal is an online platform which improves governance practices, improves the efficiency and effectiveness of meetings and reduces time spent on administrative tasks such as preparing, sharing and distributing documents. As a result, companies get a significant return on investment through savings on paper, printing declines, and time saved.
The modern board portal also provides a secure environment for the exchange of sensitive and confidential information, as well as an efficient alternative to traditional methods for document distribution. Corporate secretaries, for example, can create Recommended Reading and distribute board-related documents by simply pressing a button. This allows immediate updates to be distributed and ensures directors have access to the most recent version of documents and board materials.
A modern board management solution can also be utilized on the devices owned by directors. This makes it easier and more accessible for directors who are traveling. Board members can log in and access the portal using a wide range of devices, including tablets, desktop computers, and mobile phones. They can also take part in discussions and collaborate with other directors and the board administrator regardless of whether they’re in the same room or in different locations around the world.
It is important to choose a board portal that is simple and intuitive to use. The more user-friendly a tool is it, the less training directors and administrators will require to effectively use it. It is crucial to take into consideration the technical capabilities of your board members, and plan the training sessions to meet the needs of your board members.